1. Activity Preparation Cycle (overall)

• Start with a year long skeleton calendar, with specific activities or at least the assigned experience area named for a particular midweek activity night (See yearly calendar development process)
• As the time approaches to carry out a specific activity, reconfirm that this activity is the one desired to be carried out.
• Assign the activity chairman and others to help, as needed.
• Plan the activity and have it approved.
• Do the activity.
• Evaluate the activity.

2. Typical Month's Meeting Schedule

3. Activity Planning Meetings

Crew Officers Meeting (President, VPs, Secretary, Advisors attend.  President conducts with help from 2nd VP.)

1. Look at skeleton calendar and decide for sure the activities for 2 or 3 months ahead, if not already decided 2. Prepare Activity Planning Worksheets for these activities 3. Find solutions to any problems that are occurring in the planning for activities for the immediate weeks ahead.

Crew (business) Meeting (All Venturers attend. President conducts, 2nd VP leads business.)

1. With the chairman of each activity held since last Crew Meeting, evaluate these activities. 2. Hear reports from activity chairmen for activities to be held in the coming month.  Have the crew approve (or change/reject) the plans. 3. Hand out Activity Planning Worksheets for activities 2 to 3 months ahead.

Crew Committee Meeting (Committee Chairman and committee members (adults), Advisors, maybe Crew President attend.)

1. Get reports from Advisor/Crew Pres of activities planned for 2 to 3 months ahead. 2. Make assignments of consultants to help activity chairmen plan activities when needed.  (Outside of meeting, consultants get together with activity chairman to make sure activity gets planned and comes off)