Forming a Venturing Crew from a Priests Quorum Organization

*There are many ways to organize and the Church handbooks give local priesthood leaders considerably flexibility.  The suggestions above follow what seem to be preferred patterns in the handbooks and are consistent with what the authors have found effective in administering young mens' programs.  This pattern is efficient in its use of manpower and provides simple and clear lines of authority and accountability. In our experience, wards with the strongest young mens programs generally define adult roles in this way, giving a strong leader the full stewardship for the total quorum program and adding enough assistants to make the work light.

Priests Quorum/Venturing Crew Job Descriptions
(for the organization described above)

Quorm 1^st Assistant/Crew President

   * Serves as youth leader of the Quorum and Crew.
   * Promotes unity and brotherhood in the quorum, and testimonies, faithfulness, and quorum activity
       on the part of all members
   * Sees that the quorum meets its obligations and assignments
   * Promotes participation by all quorum members in the quorum's activity program
   * Represents the Quorum at ward Bishop's Youth Committee and Aaronic Priesthood Committee
   * Presides over and conducts Quorum meetings when Bishop is not present or as assigned.
   * Presides over and conducts Crew meetings.
   * Coordinates the operation of the Quorum and Crew, under the direction of the Bishop.
   * Makes sure that effective meetings and activities are held:
         1) Weekly Quorum Meetings
         2) Weekly Quorum Presidency Meetings, including check up on quorum assignments and activity
               plans, and once a month Detailed Activity Planning
         3) Weekly Crew activities
         4) Monthly Crew Meeting where crew business is conducted.
   * Appoints activity chairs in collaboration with Crew Program VP
   * Represents the Crew at District or Stake Venturing Teen Leader Council meetings
   * Make sure that members of the Crew are doing their jobs and having fun.

Quorm 2^nd Assistant/Crew Administrative Vice-President

   * Conducts Quorum or Crew meetings when the Quorum 1^st Assistant/Crew President is gone or
       as assigned by the Quorum 1^st Assistant/Crew President
   * Sees that all quorum members have the chance to participate in quorum assignments
         1) Assigns quorum instruction
         2) Administering the sacrament (sacrament meeting, sacrament for shut-ins, Hearthstone)
         3) Other assignments
   * Serves as Crew parliamentarian and see that monthly Crew Meetings are conducted by Robert's
       Rules of Order.
   * Promotes activation
   * Promotes missionary preparation
   * Promotes awards and recognitions:
         1) Duty to God, so that every priest achieves this award by the time he leaves the Quorum
         2) Eagle rank, so that all quorum members possible complete their requirements
         3) Venturing recognitions:
                 --Religious Life Bronze, so that the majority of the quorum members achieve this award in
                   the first 9-12 months they are in the quorum
                 --Other advanced awards such as Venturing Gold and Silver, Ranger, or Quest
   * Plans and conducts ceremonies, pledges, singing, devotionals at outings, etc.
   * Sees that the Crew has a DDI (Distinctive Dress Identity/uniform) and promotes the wearing of it at
       all activities.
   * Sees that the Crew has a mission statement and Code and By-Laws

Quorum 3^rd Assistant/Crew Program Vice-President

   * Conducts Quorum or Crew meetings when the Quorum 1^st or 2^nd Assistants are gone or as
       assigned by the Quorum 1^st Assistant/Crew President
   * Oversees Crew activities with the support of the Associate Advisor for program.
   * Takes the lead in seeing that the Quorum/Crew:
         1) has a yearly activity calendar developed at planning retreat or elsewhere
         2) has detailed planning for activities covering the next 2-3 months, initiated at a monthly Detailed
             Activity Planning Meeting
         3) reviews plans for future activities at a monthly Crew Meeting
   * Sees that Activity Planning Worksheets are filled out at monthly Detailed Planning Meetings to give
       to assigned activity chairmen
   * Makes sure that activity chairmen are assigned, notified, making progress in planning and have
       consultants and resources to be successful in carrying out activities.
   * Makes sure that activity chairmen are ready to present their activity plans for approval in the
       monthly Crew Meeting, that the activity chairmen actually take the lead at activities, and that each
       activity is evaluated after it has been held.
   * Takes the lead in planning a yearly Crew superactivity, including location, dates and times, funding,
       transportation, activity schedule for event with youth leaders over each activity, publicity, and
       evaluation

Secretary/ Treasurer

   * Keeps a record of attendance of quorum members at
         1) Quorum meetings
         2) Crew activities
   * Keeps a record of participation of quorum members at
         1) Service projects
         2) Sacrament assignments (sacrament meeting, sacrament for shut-ins, nursing home)
   * Keeps minutes of meetings of the Quorum/Crew, as assigned
   * Keeps a binder of descriptions of activities and their evaluations (Activity Planning Worksheet)
   * Sends notices or calls members about meetings, as needed
   * Helps keep track of funds available to the Crew